Heavy-Duty & Fleet Shop OSBuilt for the floor — not forms

Theoperating systemfor modern repair shops.

Built for heavy-duty, automotive, and fleet repair operations.

Technicians capture evidence once. Quotes build automatically. Customers approve instantly. Parts and invoices stay in sync.

Heavy-Duty • Automotive • Fleet
Evidence-first inspections
Photos + notes + measurements stay attached.
Build the job once
Parts + labor flow forward — no re-entry.
Approvals that move work
Portal decisions trigger the next step.
System Snapshot
One workflow, end-to-end
Live ops feel

ProFixIQ ties together inspections, parts, approvals, and portals — so fleets and customers see the same truth your bay sees.

Workflow railInspect → Portal
I
Inspect
Evidence + measurements
Q
Quote
Lines built automatically
A
Approve
Fleet/customer portals
P
Parts
Requests → receiving
I
Invoice
Clean billing trail
P
Portal
Live status + history
Less screen time
Techs stay in flow.
Faster approvals
Proof moves decisions.
One truth
Inspection to invoice.
Shop Boost SetupDay-one ready

From blank system to shop-ready in Just, Three, Steps.

Don’t spend weeks configuring software. ProFixIQ reads how your shop already works and builds around it — inspections, menus, automation, and portals that match fleet reality.

01
Profile
Tell us how your shop runs — we build around it.

Tell us what you run (fleet, mixed, diesel, automotive), how many bays/techs, and what data you have. We tailor the system to your workflow — not generic templates.

02
Upload
Drag in customers, units, parts, history.

Import CSVs or exports from your old system. ProFixIQ normalizes customers, vehicles, repair orders, and inventory into one clean record — ready for inspections and work orders.

03
Blueprint
AI builds your shop operating plan.

ProFixIQ surfaces your top repairs, pre-builds starter menus and inspections, and highlights missed packages — so you can start writing smarter work orders on day one.

What you get immediately
Instant owner snapshot (the “holy sh*t” moment).
Snapshot

A fast picture of what your shop actually does, where revenue hides, and which menus, inspections, and automations should be built first.

AI voice & dictationFleet portal & pre-tripsParts & inventoryAccounting & paymentsAI smart suggestions
Why shops move fast here
Setup becomes momentum — not a project.
Menus built from real history
Starter inspections created automatically
Workflow tuned to fleet + mixed shop reality
Suggested packages surfaced immediately
Real shop dayThis is what “one workflow” means

Inspect → approve → parts → invoice. Without the gaps.

ProFixIQ is built around how the floor actually works: techs do the repair thinking, parts quotes, advisors review, and customers/fleets approve with proof — all in one connected chain.

Step 01Advisor
Create the work order
Vehicle + concern captured. Tech can start immediately.
Step 02Technician
Inspect by voice
Fail / recommend items hands-free with proof + measurements attached.
Step 03Technician
Tech builds the repair line
Add parts + labor once (accuracy stays on the floor — advisors don’t re-quote).
Step 04Parts
Parts quotes & confirms
Quote, allocate, or order. Status stays tied to the job and updates automatically.
Step 05Advisor
Advisor reviews & sends approval
Clean review — push to customer or fleet portal with evidence in one click.
Step 06Portal
Customer / fleet approves
Approve/decline with proof. No phone tag.
Step 07Parts
Parts moves automatically
Approved lines trigger pick/order workflows and keep everyone in sync.
Step 08Shop
Repair, invoice, history
Work completes → invoice is clean → proof stays attached forever in the portal.
Built for HD + fleet reality • Works great for automotive • Scales to multi-location
Key idea: the job carries proof, status, and parts trail end-to-end.
Proof quote previewSee why approvals move faster
Traditional quotes make customers guess. ProFixIQ shows the proof.

Same job. Same price. Two different approval experiences.

Example line
Rear brake pads + hardware
Concern: Rear brake pads lowMeasured: 2mm
Proof-first
1 × Rear brake pad set
$189
1 × Hardware kit
$28
Labor (1.5h @ $170/h)
$255
Subtotal
$472
Approval experience
Rear brake pads measured at 2mm.
Evidence and inspection notes stay attached to the job.
Portal approval happens with context, not guesswork.
Customer sees the proof, understands the urgency, and approves faster.
Included

Everything included. One workflow.

Fleet-first tools that also work great for automotive — built to reduce screen time and keep work moving.

INSPECTIONS + EVIDENCE
Included

Measured inspections that flow into approvals.

Corner grids, photos, notes, and voice — captured once, carried through to quotes and invoices.

HD inspections + corner grids
Custom inspection builder (truck / trailer / bus / automotive)
Voice-controlled inspections (less typing, faster flow)
Evidence trail (photos, videos, measurements) attached to the job
WORK ORDERS + AUTOMATION
Included

No retyping the same job three times.

Turn findings into clean lines, estimates, and approvals — with automation that matches how fleets decide.

Work order + quote automation
Menu item creation (packages from real shop history)
Approval workflows (customer + fleet)
Follow-ups and reminders that keep work moving
PARTS + PURCHASING
Included

Parts move with the job — not a separate system.

Requests, receiving, allocations, and PO automation built into the workflow so techs stay working.

Parts request system (tech → parts visibility)
Receiving + allocations + status tracking
Quote & PO automation
Inventory-aware workflows (where it makes sense)
PORTALS + MOBILE + AI
Included

Fleet transparency, tech speed, admin leverage.

Purpose-built portals and a mobile companion, plus an AI assistant that reduces admin overhead.

Fleet portal (status, approvals, evidence, history)
Customer portal (clean approvals + documentation)
Mobile companion for techs + advisors
AI assistant for admin tasks + AI-assisted diagnosis
Internal agent for live requests (bugs + feature requests in-app)
This system gets smarter the more you use it.
Automation and suggestions improve as your inspections, quotes, and work orders grow.
Less screen timeFaster approvalsCleaner billing
Why it wins

Clarity for techs. Control for advisors.

Built for heavy-duty & fleet life — less screen time on the floor, faster decisions for fleets, and a defensible evidence trail from bay to invoice.

Area
Traditional
ProFixIQ
Inspections
Paper/forms → retype findings → missing photos and measurements.
Corner grids + evidence captured once, attached forever.
Quotes
Rewrite the same job from notes, then chase approvals.
Findings become lines automatically with proof-based approvals.
Parts
Tech asks, parts guesses, advisors follow up, status is unclear.
Requests + receiving + allocation tied to the work order flow.
Fleet visibility
Phone calls and emails for status + approval, no audit trail.
Fleet portal shows status, evidence, approvals, and history.
Less retyping. Faster approvals. Evidence that stays attached.
Result: faster repairs, cleaner approvals, fewer missed revenue opportunities.
Built for fleets • Works for automotive • Scales to multi-location
Reviews

Proof from the floor.

Shops don’t want “more software.” They want less retyping, faster approvals, and evidence that follows the job.

Average rating
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No public reviews yet
Setup speed
Day-one ready
Rollout
Phased adoption
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If you’re still reading, you’re already wasting time. Let ProFixIQ build the system around your shop.
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Plans

Pricing that scales with your operation

Start with a free trial. Upgrade when you’re ready — no migration mess later.

14-day free trialFounding Shop offer (6 months discounted)

No feature gating. Inspections, portals, messaging, and automation are included from day one.

Start your free trial today — your Founding Shop discount applies at checkout.

Ready to see it in motion?
Create a work order, run an inspection, or let AI scan your shop's history.
Quick truth
If you’re still reading, you’re already wasting time. Let ProFixIQ set the shop up for you.
Get a workflow that fits fleet reality — inspections → quotes → parts → approvals → portal.
Next: social links + verified shop reviews
ProFixIQ • Heavy-duty & fleet shop OS

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